Privacy Policy
Last updated: January 2025
1. Introduction
DocuRegister ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our document funding registry service.
Our service is designed with privacy at its core. We use cryptographic hashing to verify document status without ever storing or accessing the actual content of your documents.
2. Information We Collect
Account Information
When you register for an account, we collect:
- Your name and email address
- Company or organization name
- Password (stored securely using industry-standard hashing)
Document Registry Data
When you use our registry service, we store:
- Cryptographic hashes only - We never store, receive, or have access to your actual documents
- Registration timestamps
- Funder identification (your account ID)
Technical Data
We automatically collect certain technical information:
- IP addresses (for security and rate limiting)
- API usage statistics
- Browser type and version (for web access)
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our registry service
- Process document verification requests
- Prevent fraud, abuse, and double-funding
- Communicate with you about your account and service updates
- Comply with legal obligations
4. Data Sharing
We are committed to protecting your data:
- We do NOT share or sell your personal information to third parties for marketing purposes
- We do NOT have access to your documents - only cryptographic hashes are processed
- Verification queries only return whether a hash exists and its funding status - never the identity of other parties
We may share information only in these limited circumstances:
- With your explicit consent
- To comply with legal requirements or valid legal process
- To protect our rights, privacy, safety, or property
5. Data Security
We implement robust security measures to protect your information:
- 256-bit encryption for data in transit (TLS/SSL)
- Encrypted data storage
- Cloudflare edge security and DDoS protection
- Regular security audits and monitoring
- API key authentication with rate limiting
6. Data Retention
- Account data: Retained while your account is active and for a reasonable period afterward for legal compliance
- Hash registrations: Retained according to your subscription settings (configurable expiry periods)
- Audit logs: Retained for security and compliance purposes
7. Your Rights
You have the right to:
- Access your personal data and account information
- Correct inaccurate information in your account
- Delete your account and associated data
- Export your data in a portable format
- Opt-out of marketing communications
To exercise these rights, please contact us at support@docuregister.com.
8. Cookies and Tracking
We use minimal cookies and local storage for essential functionality. For more information, please see our Cookie Policy.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.
10. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us:
Email: support@docuregister.com